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Equipment
Essential Notary Supplies and Equipment
Build a dependable appointment kit with the essentials, backups, and mobile-office tools you actually need.
6 min read
Commission essentials
Your required tools depend on your state. Purchase regulated items only from an authorized source and confirm the required format before ordering.
- Notary seal or stamp that meets state specifications
- Record book or journal when required or permitted
- Loose certificates allowed by your state
- Commission information and official reference materials
Everyday appointment kit
Keep the small items you use repeatedly in one organized bag. Restock it after every appointment so a missing pen or certificate does not create a preventable delay.
- Multiple blue and black pens
- Thumbprint pad when required or appropriate
- Clipboard, folders, binder clips, and page flags
- Phone charger, portable battery, flashlight, and weather protection
- Cleaning supplies and a backup seal storage plan
Loan-signing and mobile-office equipment
If you accept document-heavy assignments, confirm the hiring company’s requirements before investing. A reliable dual-tray laser printer, scanner, secure internet access, and backup toner can reduce last-minute problems.
- Dual-tray laser printer for letter and legal paper
- Fast scanner that produces clear, correctly ordered files
- Letter and legal paper plus backup toner
- Secure document transport and shredding process